Week 5

For the Fifth week my work plan was the following:

 

·         Rapping the giveaways for the Business Forum gifts with the organizing team

·         Attending the Businessmen Forum

·         Editing the presenters word and printing it

·          Greeting the guests and make sure that everyone have seated

 

 Here is the news link about the Businessmen Forum

 http://www.ameinfo.com/ajman-business-forum-concludes-8th-annual-321603

 

·         Checking the daily membership revenue's reports (as I mentioned it is not only for the actual date, it is from August till November)

·         Checking the daily attestations revenue's reports (reports of the months 8-9-10-11)

·         Reviewing the daily cash payment vouchers for the attestations section

·         Reviewing the daily cash payment vouchers for the membership section

·         Printing the total revenues of the membership and attestations from the accounting program

·         Filing the receipts in ascending order ( from smaller to bigger ) using the serial number of each receipts

·         Noting the missing receipts of every report on sticky notes

·         Noting the misreported receipts (the receipts has different total than the report or the company name of a receipt doesn’t match what is included in the report) 

 

Problems

 

I was little bit shy to greet the guests in the beginning of the event, but I get used to the atmospheres there and I really enjoyed it.

 

Week 4

For the Fourth week my work plan was the following:

 

·         Joining a Working Team for organizing Businessmen Forum titled "Building the Future" at its eighth session, under the patronage of His Highness Sheikh Ammar Bin Humaid Al Nuaimi, Crown Prince of Ajman and Chairman of the Executive Council which will be held in Zora Hall Ajman Kempinski, the Forum will be attended by more than 500 figures representing different sectors including government and the economic sector represented by businessmen and officials in the ministries and bodies, government departments and local inside and outside the state.

·         Sending invitations through e-mails and fax regarding the Businessmen Forum to the governments and businessmen

·         Phoning the invitations receivers to make sure that they received it

·         Checking the daily membership revenue's reports (as I mentioned it is not only for the actual date, it is from August till November)

·         Checking the daily attestations revenue's reports (reports of the months 8-9-10-11)

·         Reviewing the daily cash payment vouchers for the attestations section

·         Reviewing the daily cash payment vouchers for the membership section

·         Printing the total revenues of the membership and attestations from the accounting program

·         Filing the receipts in ascending order ( from smaller to bigger ) using the serial number of each receipts

·         Noting the missing receipts of every report on sticky notes

·         Noting the misreported receipts (the receipts has different total than the report or the company name of a receipt doesn’t match what is included in the report) 

 

Problems

 

My supervisor felt upset when her supervisor took all the trainees of all the departments to join the organizing team of the Businessmen Forum, without telling them that he will take us, but I talked to her that it is a great opportunity for us to learn how to organize such big event and then she understood the situation.

 

Week 3

For the Third week my work plan was the following:

 

·         Checking the daily membership revenue's reports (as I mentioned it is not only for the actual date, it is from August till November)

·         Checking the daily attestations revenue's reports (reports of the months 8-9-10-11)

·         Reviewing the daily cash payment vouchers for the attestations section

·         Reviewing the daily cash payment vouchers for the membership section

·         Printing the total revenues of the membership and attestations from the accounting program

·         Filing the receipts in ascending order ( from smaller to bigger ) using the serial number of each receipts

·         Noting the missing receipts of every report on sticky notes

·         Noting the misreported receipts (the receipts has different total than the report or the company name of a receipt doesn’t match what is included in the report)  

 

·         Using the Accounting Program (SAS) to enter LPOs, Internal Purchase Recuisition

 

·        Using the Accounting Program (SAS) to enter suppliers data and addresses

 

Week 2

For the second week my work plan was the following:

 

·         Checking the daily membership revenue's reports (as I mentioned it is not only for the actual date, it is from August till November)

·         Checking the daily attestations revenue's reports (reports of the months 8-9-10-11)

·         Reviewing the daily cash payment vouchers for the attestations section

·         Reviewing the daily cash payment vouchers for the membership section

·         Printing the total revenues of the membership and attestations from the accounting program

·         Filing the receipts in ascending order ( from smaller to bigger ) using the serial number of each receipts

·         Noting the missing receipts of every report on sticky notes

·         Noting the misreported receipts (the receipts has different total than the report or the company name of a receipt doesn’t match what is included in the report)  

 

Problems

 

I faced 2 problems, the first one when I had 2 projects to submit at the same date, so I had to go to college to meet my colleagues, and I missed one working day for that, and I sent an sms to my supervisor but I didn't talk with the HR department about my absence, so they phoned me that day. So if anything happen next time I will let them know also. The Second problem is same as the first week, that the reports were too much for me to finish it all and I couldn’t finish it all. But I still tried my best to finish as many as I can.

Week 1

 

At the first day, I arrived on time at 8:00, as I told that the working hours from 8:00 am to 1:00 pm. I met the HR manager Ms. Afra, she recorded my personal information and printed the trainee form for me. After that she introduced me to my supervisor from the finance department Ms. Alya Suroor and my colleagues in finance department.

The offices environment is open to each other, all separated with glass not walls.

Luckily, I had my own disk that they prepared it previously for their trainees, I was provided with all stationary needed to start working.

Another good thing that the HR department is next to ours, so  it is easier for me to ask them anything or request any help from them.

On the first week, Ms. Alya taught me the following:-

·         Printing the daily reports of membership and attestations

·         Checking the daily membership revenue’s reports – Kind of auditing

·         Checking the daily attestations revenue’s reports – Kind of auditing

·         Filing the daily reports of membership and attestations

·         Filing the receipts in ascending order ( from smaller to bigger ) using the serial number of each receipts

·         Noting the missing receipts of every report on sticky notes

·         Noting the misreported receipts (the receipts has different total than the report or the company name of a receipt doesn’t match what is included in the report)  

And throughout the first week I was doing all of the above specially the auditing.

Problems I faced:

* Parking : the chamber’s  parking was always full, on the first days the security guy didn’t recognizes me as a trainee, so he didn’t let me in with the staff parking, and I had to look for a park near the chamber.

 

* The daily reports are not done daily, there are reports from August! So they gave me too much reports to check, asking me to finish it as fast as I can, they gave me bunches of reports and receipts to check, and that was over my capabilities limit for me. However, I did my best to finish as many as I can, and I managed to finish a lot.

Information about Ajman Chamber

Incorporation of Ajman Chamber of Commerce & Industry

Ajman Chamber of Commerce and Industry was incorporated under an Ameri Decree issued by late H.H. Sheikh Rashid Bin Hmaid Bin Rashid Al Nu’aimi in 1977, stipulating that the chamber of commerce and industry shall be a legal entity with an independent financial status practicing such authorities and powers invested to it under the provisions of the law applicable in Ajman Emirate, and that it shall have full competence to achieve its objectives.

The following are some of the Chamber’s missions

• Enhance the emirate’s economic position, show its commercial, industrial, and agricultural capabilities, and organize the activities, festivals, and programs required for promoting the emirate’s economy and its commercial, industrial, and agricultural institutions.

 

• Organize the commercial, industrial, and agricultural interests pertaining thereto, and act on realizing their progress.

 

• Cooperate with the relevant authorities in all matters concerning the commerce, industry, and agriculture, in addition to any other matters related to their practice in the emirate

 

• Establish friendly ties among the chamber’s members, in addition to establishing such relations with other chambers of commerce and industry inside and outside the U.A.E., as required for realizing the common interest

 

• Introduce the local products, open the markets abroad for them, and act on expanding such economic exchange and cooperation with other countries.

 

• Take part in promoting the ethical awareness in the commercial transactions, and boost the feeling of commercial honesty.

 

• Take care of the chamber’s members’ interests, provide such services, information, and data necessary to enable them practice their commercial businesses efficiently, protect their rights, and act on solving any problems facing them, in addition to encouraging and supporting the ties among them.

Chamber’s Services

The chamber is regarded as one of the most important establishments and departments serving the private sector as it acts on representing the economical interests of the establishments and the individuals of the said sector in an aim to develop and enhance its economical roles through providing various services and by representing the said sector’s interests before governmental authorities, in addition to providing support and handling any problems and difficulties facing the sector.

The chamber provides many services which are summarized as follows:

• Providing membership services, certificates of origin, and attestation:
  Registration and membership services for members and private sector establishments.
  • Attest the private sector’s transactions such as certificates of origin, invoices, trading agencies, and many other transactions.
• Supporting the economic activities
  • Organize economic Seminars, forums, and events .
  • Take part in organizing international exhibitions in a manner introducing the national products abroad
  • Organize and receive the trading delegations including diplomats and economic analysts to enhance the economic ties between both parties
• Take part in providing such social, cultural, and sports services

 

• Issue many publications, periodicals, commercial and industrial manuals, in addition to distributing offers and investment opportunities it receives from investment companies and organizations from all parts of the world.

 

• Furnish businessman with economic information

 

 

Location